Proposal to Develop a Legal Case Records Management System for the Road Development Authority of Sri Lanka

As a software developer and technology enthusiast, I am thrilled to share with you my proposal to develop a robust web application for the Legal Division of the Road Development Authority (RDA) of Sri Lanka. This application aims to efficiently manage legal case records using PHP and MySQL technologies. In this blog post, I’ll outline the proposed features, development technologies, and other essential details of this project. I encourage you to share your thoughts and suggestions in the comments section to help refine this proposal further.

Overview of Development Technologies


PHP (Hypertext Preprocessor) is a popular open-source server-side scripting language widely used for web development. It is known for its ease of use, flexibility, and strong community support.


MySQL is an open-source relational database management system (RDBMS). It is highly reliable and performs well with large datasets, making it an excellent choice for managing extensive legal records.

Additional Technologies and Resources

  • HTML5, CSS3, and JavaScript: For building a responsive and user-friendly front-end interface.
  • Bootstrap: A front-end framework for creating responsive web designs.
  • Apache/Nginx: Web servers to host the application.
  • Git: Version control system for managing code changes and collaboration.

Software Development Life Cycle (SDLC)

The development of this web application will follow the Software Development Life Cycle (SDLC), ensuring a systematic and efficient process:

  1. Requirement Analysis: Understanding the needs of the Legal Division and defining the project scope.
  2. Design: Creating detailed design documents and wireframes.
  3. Development: Writing code and building the application.
  4. Testing: Ensuring the application is bug-free and meets the requirements.
  5. Deployment: Launching the application for use.
  6. Maintenance: Providing ongoing support and updates.

Key Features of the Web Application

Centralized Case Management

  • Case Records: Easily add, edit, and delete case records.
  • Document Attachment: Attach relevant documents to each case for easy reference.

Comprehensive Reporting

  • Progress Reports: Track the status and milestones of ongoing cases.
  • Monthly Reports: Summarize cases handled each month.
  • Yearly Reports: Provide an annual overview with detailed insights.
  • Audit Queries Reports: Generate reports tailored to audit requirements.
  • Customized Reports: Create user-defined reports based on specific criteria.

Advanced Search and Filtering

  • Search Capabilities: Search cases by number, parties involved, date, status, and more.
  • Filtering Options: Apply various filters to narrow down search results effectively.

User-Friendly Interface

  • Intuitive Design: A simple and intuitive interface ensures ease of use.
  • Dashboard: Provides a quick overview of active, closed, and pending cases along with recent activities and reports.

Secure Access

  • Role-Based Access Control: Manage user permissions and roles to ensure data security.
  • Notifications: Receive email and in-app notifications for key updates and deadlines.

Visual Overview


Case Management

Report Generation

Advanced Search

Budget and Maintenance

Budget Overview

Server and Hosting (Annual)$1,200
Maintenance (Annual)$2,000
Total Initial Investment$29,200

Maintenance Agreement

Scope of Maintenance

  • Bug Fixes: Prompt resolution of software bugs or issues.
  • Security Updates: Regular updates to maintain data security.
  • Feature Enhancements: Up to 20 hours per year for feature enhancements or changes.
  • Technical Support: 24/7 support via email and phone.

Response Time

  • Critical Issues: Response within 4 hours.
  • Non-Critical Issues: Response within 24 hours.

Development Time Frame

Requirement Analysis2 weeks
Design3 weeks
Development10 weeks
Testing4 weeks
Deployment2 weeks
Total21 weeks


Developing this PHP and MySQL web application for the Legal Division of the Road Development Authority will significantly improve the efficiency and accuracy of managing legal case records. I am excited to embark on this project and look forward to your feedback and suggestions. Please leave your comments below to help us refine this proposal and ensure it meets the needs of the Legal Division.

Stay tuned for updates on the development process as we progress through each stage. Your input is invaluable, and together, we can create a powerful tool for the Legal Division of the RDA.

Thank you for your support and engagement!

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